JOB TITLE: OFFICE MANAGER
LOCATION: Head Office, Reach Deaf Services
CONTRACT DURATION: Permanent, subject to Garda Vetting & 6-month
probation
SALARY: € *, * -
€ *, * per annum,
dependent on experience
JOB PURPOSE:
The Office Manager role will lead an admin team across all services
and is responsible for overseeing the efficient management of
administrative tasks, operations, rostering, and training coordination
within the organization. This role aims to ensure seamless daily
operations, effective staff rostering, and comprehensive training
initiatives, contributing to the overall success and productivity of
the organisation. Additionally, the Office Manager plays a key role in
fostering a positive work environment and engaging company culture.
Become part of a dedicated team connected by a purpose to create an
environment where every Deaf Child and Adult is empowered to live the
life of their choice and has the best opportunity to be successful and
independent through equal access.
WHY WORK FOR US:
Reach Deaf Services is a not-for-profit organisation, providing
services to the deaf community in Ireland and are currently recruiting
for a Supported Living Services Manager.
* We offer a competitive salary
* Flexible working
* Generous employer pension
* * days annual leave and 3 grace days
* Learning and Development opportunities with a focus on personal
and professional progression
* Free Parking
* A job with purpose, working as part of a diverse and inclusive
team
Interviews for this position will take place week beginning **Apply on
the website**th April *
DUTIES AND RESPONSIBILITIES:
The below contains the main outline of duties. Duties are likely to
arise from time to time that do not fall within the below list.
OPERATIONS MANAGEMENT
* Manage day-to-day operations across the services to ensure the
smooth functioning of the office.
* Coordinate with departments to facilitate effective communication
and workflow.
* Identify and address operational inefficiencies.
* Lead and mentor a team of administrators, providing guidance and
support.
* Delegate tasks effectively and monitor progress to ensure timely
completion
* Foster a positive work environment conducive to collaboration and
growth
* Develop strategies to enhance the administration department's
capabilities and effectiveness
* Budgeting and expenditure management for the department and ad hoc
projects.
* Oversee all administrative tasks, including filing, data entry,
record keeping, and document management
ROSTER MANAGEMENT
* Overseeing the management of daily roster operations and ensure
timely updates in the time and attendance system
* Ensure appropriate document support for staff absences, arrange
cover, and update the Time and Attendance System and Community Support
Managers accordingly.
* Ensure rostered staffs have relevant qualifications for safe
service delivery at assigned locations.
* Coordinate with the On Duty Team for roster updates outside office
hours, updating systems accordingly.
* Plan, monitor, and manage staff leave, ensuring adequate cover and
adherence to procedures.
* Collaborate with HR and ISL Teaching Team for ISL training
scheduling and communicate roster updates.
* Address Staff Time and Attendance queries, escalating as needed
TRAINING CO-ORDINATION
* Collaborate with HR to develop the yearly mandatory training plan.
* Execute the training plan by booking trainers, locations, and
allocating necessary staff.
* Arrange onsite training sessions and ensure roster cover.
* Maintain updated staff training records, addressing any issues
with line managers.
* Provide support to the Operations Administrator during absences.
* Monitor staffing levels and flag any resource issues to HR.
* Promote ISL, Deaf culture, and unique communication styles.
* Undertake ad hoc administrative projects as required
KEY BEHAVIOURS:
* Roster Management Experience
* Outstanding administrative and organisational skills
* Excellent communication, interpersonal, relationship building and
influencing skills
* Demonstrated experience in delivering on projects
* Ability to prioritise and manage time according to deadlines
* Excellent attention to detail
* Ability to foresee problems that might occur with an event or
other set of plans and procedure and ability to proactively seek and
implement solutions before problems arise
* Proficient user of the Microsoft Office Suite
* Good capability with excel spreadsheets and managing details and
files that are numerical in focus
* Must be capable of working as a team player, be highly motivated,
enthusiastic, and capable of using their initiative
* Good written communication skills.
SPECIAL REQUIREMENTS:
* Commitment to, and understanding of, working within a voluntary
organisation in an inclusive manner.
* Commitment to learn Irish Sign Language
* High motivation, positive disposition, and flexible attitude in
response to organisational change and development
Do you not meet every single requirement? Studies have shown that
women and members of underrepresented groups are less likely to apply
for jobs unless they meet all qualification criteria. At Reach Deaf
Services, we are dedicated to building a diverse, inclusive, and
authentic workplace, so if you are excited about this role but your
experience does not align perfectly with every requirement, we
encourage you to apply anyway. You may be just the right candidate for
this or other roles
Any interested applicants should forward their CV and a short covering
letter stating their suitability for the role. Please email **APPLY ON
THE WEBSITE** BY CLOSE OF BUSINESS 4:**APPLY ON THE WEBSITE**PM ON THE
**APPLY ON THE WEBSITE**ND APRIL **APPLY ON THE WEBSITE**.
If you require further details on this role, please contact me
directly at *
_All offers of employment with Reach Deaf Services may be subject to
Garda Vetting._
We need : English (Good)
Type: Permanent
Payment:
Category: Health
